9Barista is based in The United Kingdom.
We ship machines and spare parts world-wide.
Table of contents
- Shipping dates estimates
- Shipping times
- Shipping costs
- EU customs charges and VAT
- Rest of World customs charges and VAT
- Shipping to business or military addresses
- Country specific regulations
Shipping date estimates
- Order date: on or before 28th February -> Shipments complete
- Order date: 1st – 31st March -> Estimated shipping date: 30th April
- Order date: 1st – 15th April -> Estimated shipping date: 14th May
- Order date: 16th – 30th April -> Estimated shipping date: 28th May
The shipping estimates stated above, and on the website when you placed your order, are as accurate as we can/could make them. There is a degree of uncertainty in the dates as a result of our need to rapidly scale up production and as a result of the ongoing Covid-19 pandemic.
Once your machine is packed and shipped you will receive an email with a tracking link.
We ship our 9Barista machines with DHL Express or DPD.
DHL ships worldwide, and they’re fast:
UK: Next day
Rest of Europe: 1-3 days
North America: 1-3 days
Rest of World: 2-5 days
DPD is only available the UK and a few nearby countries, it’s cheaper than DHL and has a significantly lower carbon footprint as they don’t use aircraft:
UK: Next day
NL, FR, BE: 2 days
DE: 3 days
AU, ES, SE, IT: 3-4 days
We cannot send machines to countries that DHL does not operate in. At the moment that includes: Iran, Iraq and North Korea.
Customers can choose to use Royal Mail postage for small items, it’s much cheaper than DHL. Royal Mail shipping times are approximately:
UK: 1-2 working days
Rest of Europe: 2-4 working days
North America: 3-10 working days
Rest of World: 3-15 working days.
Please use the shipping calculator on the cart page to estimate your shipping costs.
If you don’t get an estimate, please make sure you have your full address correct and try again. If you’re still having trouble, please contact [email protected] and we’ll help you out.
EU customs charges and VAT
9Barista is based in the UK and the UK left the EU on the 1st of January 2021. We continue to offer our services to our fellow Europeans, just as we did before.
Import duty: there will be no import duty for any of our EU customers. The UK and the EU have a free trade agreement.
VAT: the only significant change that affects us is VAT. In the past, EU customers paid the 20% UK VAT rate and our prices included that fee. For now, our prices exclude local VAT for EU customers. Our couriers (DHL, DPD, local postal delivery) will contact you to arrange payment of VAT. They may also charge a small administrative fee in the region of 5 – 20 Euro. In Greece this is higher, see below for further information.
For machines shipped with DHL, VAT will be charged at your local country rate. You can look up your country’s VAT rate here.
For machines shipped with DPD, VAT will be charged at the rate of the clearance hub which the package first passes through, as per the table below.
Rest of World customs charges and VAT
Some countries charge import duties and VAT / GST / sales tax on our imports. We do not include those charges in our prices, so please make sure you investigate what your country charges.
|Country / Bloc||Import Duty||VAT||Notes|
|USA||None||None||Below de minimis threshold for import duty|
|Canada||None||Yes. Rate varies per province.|
We use the customs commodity code of “8210000000” for our espresso machines. You will need this to estimate customs charges. In many countries this commodity code attracts no import duties whatsoever.
Shipping to business or military addresses
If you wish to ship to a business address, that’s not a problem, but we will require some additional information if that business is within the EU. Please ensure that you include your business’ EORI number and VAT number in the notes section at checkout; without them customs will reject your order. If not provided, we will have to request them from you as without them we won’t be able to process your order.
Shipping to military addresses is often difficult, so please contact us before ordering so that we can provide the best solution.
Country specific regulations
We have successfully shipped 9Barista machines to over 25 countries. We’ve learned that some countries have some creative customs rules that can cause problems which we’ve noted below. However, every country has their own customs rules and regulations and we can’t keep track of them all – so please check that with your local customs agency before you place an order.
We can ship 9Barista machines to mainland China. However, if you wish to order more than one machine at at time, please contact us first. It appears that Chinese customs does not allow the shipment of more than one “item” to personal recipients in mainland China. We would need to send each machine separately.
This restriction does not apply (yet?) to Hong Kong.
Please note that the administrative charge that DHL apply to machines being delivered to Greece is higher than the usual 5-20 Euro. Orders with a total value including shipping of up to 150 Euro are charged at 45 Euro, and orders with a total value including shipping of over 150 Euro are charged at 60 Euro.
We have successfully shipped machines to Russia. But occasionally there are issues with customs. It appears that there are some occasionally enforced rules around personal imports that can block imports. It may be safer to import as a corporation, rather than an individual.
All machines being shipped to Spain will require the customer’s NIF. Without it, Spanish customs will send the machine back to the UK, so please provide it at checkout. If not provided, we will have to request it from you as without it we won’t be able to process your order.
All machines being shipped to Turkey will require the customer’s TR ID number. Without it, your order will not pass through Turkish customs, so please provide it at checkout. If not provided, we will have to request it from you as without it we won’t be able to process your order.